How do I add users? How do I remove users? How do I change permission roles on a workspace? User Groups How do I check to see what users can see which pages? How do I add users that don't have email addresses? What are permissions? Can I make my workspace publicly viewable? Can I make my workspace publicly editable?

 

 

How do I add users?

 

 

Important note: Below are the instructions for adding users to a workspace in the free and educational editions of PBworks.  If your company has already bought a PBworks Business Edition license, then follow these instructions to add users to your Business Edition workspace.

 

These instructions will help you add users who have email addresses.  If your students don't have email addresses, you can use Classroom accounts to add them.  Click here for more information.

 

1. Click on the Users tab on your workspace.  If you don't see the Users tab, then you are not logged in as a workspace Administrator.  Only workspace Administrators can add users to a workspace.
   
   

    

2. Click the "Add Users" button.

   

    

3. Type in the email addresses of the users you wish to add in the box provided.  You can add multiple email addresses, and separate them on separate lines.

   

    

 

How do I remove users?

 

To remove a user from your users list, click the red "X" which appears next to each user.  If you don't see this red "X", then you aren't logged in as an Administrator on the workspace.

 

 

How do I change permission roles on a workspace?

To change the permission level for any user of a workspace, you must be the Administrator of that workspace.  Follow the instructions below to change your users' permission level.

 

1. Click on the Users tab at the top of the workspace.  If you don't see this tab, then you don't have permission to change the permission of the users on the workspace.

    

    

2. Set the permission role for the user you want to change.  As soon as this role is set, it becomes the permission level for the user immediately. 

   Click here for more information on Permission Levels

   

    

 

User Groups

 

 

Classroom and Campus edition workspaces now have the ability to create user groups and use them to assign security to pages and folders.  This ability is not available in the free edition of the product.  Click here for more information.

 

 

How do I check to see what users can see which pages?

There are now tools available to help Administrators see exactly which users can see what pages.  Click below to learn more:

 

• Understanding User Security
• Understanding Page Security
• Understanding Folder Security

 

How do I add users that don't have email addresses?

Use the Classroom Accounts feature of educational workspaces to add users if they don't have email addresses.

 

What are permissions?

Permission levels are security rules applied to each user on your workspace.  Below is a table showing the different levels and their functions.

 

Here are some common activities on your workspace, and what each kind of user is allowed to do.  The last column, covering anonymous users, is not applicable if you've made your workspace private in the Workspace Security settings.  Only users in your user's list have access to a private workspace.

 

Activity	Administrator	Editor	Writer	Reader	Anonymous User*
Create a Page
Edit a Page
View a Page
Rename a Page
Delete a Page
Change Page Security
Create a folder
Rename a folder
Delete a folder
View the contents of a folder
Move a page or file from Unfiled Items into a folder
Move a page or file from a folder into another folder
Move a page or file from a folder into Unfiled Items
Change folder security
Upload a File
Upload a new version of a file
View a File
Rename a File
Delete a File
Access and change workspace settings
View comments on a page
Create a comment on a page				**	***
Delete a comment on a page
Create page tags
Remove page tags
View page and file history
Revert pages and files to a previous version
Delete previous revisions of pages and files
Add HTML to a page
Add HTML and potentially unsafe Javascript to a page (Administrators can only add Javascript to a page using the HTML/Javascript plugin)

 

*Anonymous users have no access to private workspaces.  Check your Workspace Security settings to see if Anonymous users can see your workspace.

**Readers may create comments on page, only if that option is allowed by the Administrators in the Workspace Security setting

***Anonymous users can only create comments on public workspaces if the following are true in the settings of the workspace:

1. The anonymous user is logged in with a PBworks account.
2. The workspace security settings allow Readers of the workspace to comment.

 

 

Can I make my workspace publicly viewable?

Depending on how you have set up the workspace when you signed on, you can have all pages private, some pages private or all pages public.  Even within setting your pages as private from the web (sign-on required to see your content) you can also make some pages viewable only to specified other users.  Again, the page level of security is available in our premium workspaces.

 

 

Can I make my workspace publicly editable?

Yes, you can.  And that is the founding principal of wiki software - shared knowledge and shared responsibility.  But this is not ideal in some situations, like in a corporate setting.  We have the permissions set at different levels to add flexibility and encourage shared knowledge, without risking the integrity of your data.  We have found that most Administrator's prefer to give Admin and Editor status to trusted people who are comfortable with managing the workspace and the data.  Reader and Writer levels are a btter match for timid users who will be happier knowing they cannot "mess it up" and users who are less technically savvy.  Oftentimes, a user starts out as a Reader or Writer and grows increasingly comfortable with the space.