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Folders

 

  1. Create a folder
  2. Put a page in a folder
  3. Rename a folder
  4. Delete a folder
  5. Folder security
    1. Public Folders
    2. Nested Folders

Create a folder

  1. Click on the "Pages & Files" tab along the top of the workspace to access the Pages & Files manager.

     

     

  2. Click the "New" button and choose "Create a folder...":

  3. The new folder will appear immediately, with the default name being "New folder name."  Replace this text with the name you want the new folder to be.  When you are done typing the name, hit Enter or Return on your keyboard to set the name.

  4. When done, your new folder will appear in alphabetical order in your folder list.

     

Put a page in a folder

Method 1: Putting a page in a folder directly

  1. To put a page in a folder, go to the page in question and click "Put this page in a folder."  If the page is already in a folder, the text will say "Put this page in a different folder.":

     

  2. Then choose the folder you'd like this page to be in from the drop-down choices.  The top choice of "(no folder)" will move the page to Unfiled items.  If you pick the second choice, "Create a new folder...", you will be prompted to supply a name for the new folder.

 

Method 2: Using the Pages & Files Manager

  1. Click on the Pages & Files tab to access the Pages & Files manager:

     
  2. Select the page or pages you wish to move by checking their respective checkboxes:

  3. Click the Move button.

  4. Click on the folder you want to move the page to, and click "Move".

    You can also choose to remove the checked items from the current folder.

 

Tip:  To save some clicks, you can also click and drag pages into their folders.  Just check the boxes of the pages or files you wish to move and drag them into the correct folder.

 

Rename a folder

  1. To rename a folder, click on the "Page & Files" tab along the top of your workspace to access the Pages & Files manager:

     

  2. From the list on the left, click on the folder you want to rename.  You can always tell which folder you're in by looking at the folder name, which appears in the highlighted upper portion of the example picture below.

  3. Click the "Rename folder" button:

  4. When you click the "Rename folder" button, the text of the folder name becomes highlighted, and you are able to edit it:

  5.  Type in the new folder name, then click "enter" on your keyboard.

  6. The folder is now renamed:

Delete a folder

 

Important note: Deleting a folder permanently erases any pages or files contained in the folder, so please remove any pages or files that you wish to keep before you delete the folder.  Deleting folders is only possible for users with Editor or Administrator access on the workspace.

 

  1. First, click the "Pages & Files" tab of the workspace to access the Pages & Files manager.



  2. Select the unwanted folder.  In the example below, the "Delete Me" folder is selected:




  3. Then click the "Delete Folder" button:

  4.  Deleting a folder deletes any pages or files contained in the folder, so please remove any pages or files that you wish to keep before you delete the folder.  Click the "Delete Folder" button to confirm the deletion.


     

  5. Look for the confirmation message to confirm folder deletion was successful:


 

 

Folder security

  1. To access the folder security of any folder, first, click the Pages & Files tab of the workspace:

  2. Next, click on the name of the folder in the folder list.



  3. Click the "Folder Security" button, along the top of the listing of the pages and files of the folder.  If this button is disabled or not available to you, then that means you are not logged in as an Administrator on the workspace.



  4. By default, the folder is set to default security, meaning anyone in the users list can access the folder.  You can click the "Who can see this folder?" link to see which users are able to see the folder.  Additionally, the Workspace Security setting could make it so that anyone on the network has access to the folder (if the users can freely join the workspace at will).  If the workspace Administrator has made it so only users invited can see the workspace, then only users in the Users list of the workspace will be able to see the folder with default security.



    By clicking the option to "Custom Security" this makes the folder private to everyone that is not on the Custom Security list.  When you first set Custom Security, only the Administrators will have folder access, because workspace Administrators cannot be blocked from any content in the workspace. 



    The "All other workspace users" entry is set to "No access" by default, but you can change this by setting that entry to a different option.  To make sure all other users of the workspace have the same access, just set the option to "Default security".  Then, whatever a role a user has in the users list will be the permission level they have on the folder.



    To add a non-Administrator user to the list, select a user from the drop-down menu, and click the "Add User" button.



    When a non-Administrator user is in the Folder Security list, you can designate a permission they will have for the folder.  This means that all content inside this folder will be available to them, and they will have the permission level you've set for them.  This permission level can be set differently than their level in the users list, so you can have a situation where a user is a Reader for the entire workspace (meaning they would only be able to view content), but allow them to Edit content on one specific folder.  




 

 

Public Folders

You can also choose to make a folder and its contents available to anyone on the internet, even if your workspace is private.  Click on the checkbox to make any folder into a public folder (see image below).

 

Nested Folders

 

To place a folder inside another folder follow these steps:

 

  1. Click on the Pages and Files tab to get to the Pages and Files manager:

     

     

     

  2. Click the "Pages & Files" filter to see all the pages and files in your workspace.

     

     

     

  3. In the listing of pages and files you should see the folders available.  These are the folders that are on the first level of folders, much like the root directory of operating systems work.  No files or folders that are inside these folders are shown. All files shown in the default Pages & Files view are not in any other folder. 

     

     

    Check the checkbox of a folder to select it.

     

     

     

  4. Click the Move button in the upper portion of the manager.

     

     

     

  5. Finally, choose the folder that the selected folder should go into.  Then, click the "Move" button to move the folder.

     

     

    When you do this, you'll see the folders in the folder list reflect the nature of the nested folders.  In the example, you'll see that "Folder C" is now inside Folder A (which you can see since "Folder C" is indented underneath "Folder A").

     

     

    Additionally, "Folder C" is no longer listed in the default "Pages & Files" view.  To see "Folder C" in the list, you would have to click on "Folder A" (to show the contents of "Folder A").

     

 

Taking a folder out of a folder

 

  1. To remove a folder from within a folder, just go to the folder that contains the folder and select it in the Pages & Files Manager.

     

  2. Click the Move button.

     

  3. Then, click the option to remove the folder from its parent and click the Move button to confirm.

     

 

Things to note

 

Page and File uniqueness

 

Each page and file in each workspace must have a unique name.  If a file with the same name is uploaded, the file becomes a new version of the previous file that was there.  Nothing is irrevocably over-written, and all versions of your pages and files are still retreivable through the "Revs" column of the Pages and Files manager.

 

Page and File Revisions

 

Pages & Files filter

 

 

The Pages and Files Filter will only show the pages and files that appear in the top level of the workspace's folder structure.  No content that is inside a folder will be shown in this default view, and only folders that are not inside any other folder will be shown.

 

Folder Security

 

If you upgrade to Classroom Edition then you may be able to take advantage of the Folder Security option.

 

     For more information on setting Folder Security on your folders, click here.

 

The Folder Security options are unchanged with the nested folder structure, however, please note that if you make a Folder public, then all folders, pages and files inside that folder are also public if they have Default security.  In this example, if "Folder A" was public and "Folder C" had "Default security" set, then all contents of "Folder C" would be publicly available.

 

 

The same is true for users in private workspace settings.  Users will only have access to a sub-folder ("Folder C" in this case), only if they already have access to "Folder A".  By limiting access to "Folder A", you will also limit access to "Folder C".

 

If you custom security is set on a sub-folder, then only users on that Custom Security listing will be able to view that subfolder.

 

     For more information on setting Folder Security on your folders, click here.

 

The Folder security dialog also has helpful links to show Administrators exactly which users have access to a specific folder (and the pages and files contained in the folder).

 

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