Access the users list Users view Add users Network Roles Network admins Network users Guest users Making a network user a network administrator Remove users Filtering Users

 

Access the users list

To access user listings, any network user can simply click on the "Users" tab on their network navigation bar.

 

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Users view

The network's users tab will show a list of all users. Here a network user can view user names and email addresses, login times, and basic user statistics.

 

Clicking on any of the names will take you to that specific user's profile.  Click here for information on editing your own user profile.

 

Clicking on the different tabs will let the user see more specific information about what the user is working on, which workspaces they are a member of, and what tasks have been assigned to them.  Additionally, the users can click the "Follow" button to make sure that updates from this user are always seen in the network home.

 

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Add users

To add users to a network, a network administrator simply needs to click the "Add users" button found on the top left of the user page.  If you don't see this button in the Users list, then you are not an Administrator on the network.

 

 

 

Type in the user's (or multiple user) email address, type a message (optional) and send. PBworks will send an invitation for the user to join the network.

 

Want to allow users at your company to add themselves? Network administrators can configure trusted email domains so your users can invite themselves. Find out more.

 

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Network Roles

Assigning proper network roles is the first step in assuring proper user control on your network. Below are some guidelines for assigning user roles.

 

Network admins

Best fit for an organization's existing IT department, and managers of the network.

 

• Can grant/revoke network admin role to/from network user.

• Can create/delete new network users.

• Access to all workspaces, including private workspaces, in “All Workspaces” list.

• Has admin permissions within any network workspace, even without joining.

• Can edit network settings.

• Cannot be blocked from joining or viewing any workspace inside the network. 

 

Network users

Best for an organization member, e.g. employee of a company, including managers and project leads.

• Can create new workspaces.

• Can view and join non-private workspaces.

• Can see all users (including guests) in the network.

• Can be added to private and non-private workspaces with any permission level.

 

Guest users

Best for external users, e.g. clients and contractors

 

• Can be granted any role within a workspace (admin, editor, writer, reader, page-level)

• Can only view workspaces to which a workspace admin has specifically added the user.

• Cannot create new workspaces

• No access to “All workspaces” list, no access to network Users list. 

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Making a network user a network administrator

Any network administrator can make any user another administrator of the network, meaning both their accounts will have the same privleges.  Just follow these steps:

 

1. While logged in as an Administrator at the network home, click the Users tab.

   

    

2. Click on the name of any existing user.

    

3. In the Profile tab, viewing the user's profile, you'll see a box next to "Network Admin" that is unchecked.  Check this box, and then click the Save button to make the user a network administrator.

   

 

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Remove users

Network administrators can remove users from the entire network. This will remove them from any individual workspaces they currently participate in. Just follow these steps:

 

1. While logged in as an Administrator at the network home, click the Users tab.

   

    

2. Click on the name of any existing user.

    

3. In the Profile tab, viewing the user's profile, you'll see a button that you can click to remove the user.  Click this button, and then click OK to confirm the deletion.  Be careful that you're removing the right user as this action cannot be undone.

   

 

 

Filtering Users

 

If your Network Administrator has set any custom profile fields as "Filterable" then the options of that field will be shown on the left hand side of the users screen.  By clicking on any of these fields, you can filter the list of users that is shown.  In the example below, the custom field of "Office" was set as "Filterable", so now by clicking on any of the office names, the list of users in that office appears.