Locate the email address to the workspace Attachments Advanced Settings Security Limitations

 

PBworks Project Edition customers can email content directly to any workspace in the network.  This means that if you want any content to be stored in your workspace, then it's as easy as sending an email.

 

Locate the email address to the workspace

First head to your list of  workspaces by chosing the workpsace link in your network navigation toolbar.

 

 

Choose the workspace where you would like your email to be stored. Click on the envelope icon (highlighted below):

 

 

Copy the email address. Its a good idea to save this address in your email contacts so you have easy access the next time you would like send an email.

 

       

 

Adding Content via Email

In your email client, create a new email with the workspace email address in the To:, Cc:, or Bcc: fields.  The subject line of this new email will be what the name of the new page will be.  The text in the body of the email will be the content of the new page.

 

 

Note: If a page already exists with the name that is in the subject line, the new page name will be followed by a number in parentheses.  For example, if there was already a page called "Apple", and an email was sent to the workspace with the Subject line of "Apple", the new page name would be "Apple (1)".  Content cannot be overwritten when emailing to a workspace.

 

Attachments

 

Attachments are handled just like files on a workspace and are included at the foot of the page.  If an email is sent to a workspace's inbox and it has attachments, the attachements are automatically uploaded to the workspace and a link to the file is placed in the footer, along with information about the attachments.  If no attachment

 

 

 

Advanced Settings

Finally, in the workspace settings, you can set a special folder to receive all the new pages and attachments.  This way, all new content can be automatically loaded into one folder on the workspace, and be organized later by other users.

 

 

 

Security Limitations

 

Obviously, this feature allows content to be inserted into any workspace without the need to log in, so every email sent to the workspace address must originate from an email address that has access to the target workspace.  If your email address does not match exactly, you'll receive an error message back, by email, and no content will be added to your workspace.

 

To find out how to change your email address on your Project Edition account, click here.